How do I find recently-scanned files in the Scan Repository on Windows?

Overview

This article will walk you through steps on how to find, and sort, recently scanned files in the Scan Repository on a Windows computer.

Before you begin...

After you have scanned an item into your department’s scan repository on the “J:” drive, the file should be moved to a permanent location (e.g., the “Y:” drive). However, if the scan repository already contains numerous files, it may be difficult to determine which file contains the item you scanned. Previewing and/or sorting the files by date can help you find your scanned files and the drop-down sections below provide step-by-step instructions these processes.

Instructions

Previewing Files on Windows Computer

  1. ‌Open your computer’s file manager application (Windows Explorer or File Explorer). Access the “J:” drive by selecting DEPTFOLDERNAME_SCAN (\\VMWFS15) (J:). (See the “How to Access the Scan Repository on a Windows Computer” section for step-by-step instructions about mapping to the “J:” drive.)

    ‌‌‌Image of Sort by Date PC Step 1
  2. To preview the content of a file without opening it, go to the list of files and select the file you would like to preview.

    Image of Preview File on PC step 2 ‌

  3. Click the Show the preview pane icon in the upper-right corner of the display window.

    Image of Preview File on PC step 3

  4. A preview of the selected file will display on the right side of the window.‌

     Image of Preview File on PC step 3

 

Sorting Files by Date on a Windows Computer

  1. Open your computer’s file manager application (Windows Explorer or File Explorer). Access the “J:” drive by selecting DEPTFOLDERNAME_SCAN (\\VMWFS15) (J:).

     Image of Sort by Date PC Step 1

  2. Select the Date modified tab to organize the files by date and time.

    Image of Sort by Date PC Step 2

  3. The list of files will display in descending order starting with the most recently saved file.

Note: To reverse the order select the Date modified tab again.

Result

You will be able to access and sort your recently scanned files. 

Details

Article ID: 121329
Created
Mon 11/30/20 3:22 PM
Modified
Sat 2/27/21 2:43 PM