Overview
When traveling internationally, it is important to follow university policies as well as U.S. and international laws regarding devices, data, and online access. Traveling with technology introduces risks to both you and the institution, but by preparing in advance and following the guidance below, you can protect personal information, research data, and University systems.
Take only what you need
- Limit the number of devices and amount of data you bring.
- Request a loaner laptop or phone from your IT department if you are traveling for University-related purposes.
- Consider obtaining a temporary or local-use mobile phone when traveling to high-risk regions.
Be prepared for Border Security
Entering and traveling abroad
- Border officials in many countries can search or confiscate devices. Privacy protections vary widely.
- Some countries may require you to disclose passwords or unlock devices.
- Report any search or seizure of University devices immediately to IT Services.
Re-entering the U.S.
- U.S. Customs and Border Protection (CBP) can search or seize devices of both citizens and non-citizens.
- For University-owned devices, do not unlock or consent to searches. If a device is taken, report immediately to IT Services.
- Non-U.S. citizens should be aware: Refusing access may lead to denial of entry into the U.S.
Protect devices and data
Before you leave
- Remove sensitive research, institutional, or personal data from your devices.
- Disable lock-screen notifications and biometric authentication; use a strong passcode instead.
- Log out of cloud services (Google, MS365, OneDrive, etc.).
- Clear browser histories, cached files, and downloads.
While abroad
- Avoid public WiFi with is not encrypted or password protected.
- Power off devices before passing through border security.
- Always keep devices with you; do not leave them in hotel rooms or safes.
- Be discreet; avoid using obvious laptop bags that may draw attention.
- Report suspected compromise, theft, or loss immediately to IT Services.
Accessing University resources while abroad
Some cloud services and academic platforms may be restricted or blocked depending on your location.
- Canvas – Restricted in certain sanctioned countries.
- Duo MFA – Access blocked from some regions due to U.S. trade laws.
- Google & Microsoft Services – Limited or unavailable in certain countries.
- Zoom – Inaccessible in restricted regions.
Check restrictions before traveling and use the university VPN when possible.
Connect securely
- Disable auto-join WiFi to avoid unsafe connections.
- Turn off Bluetooth, location enabling, and wireless connections when not in use.
- Use VPN or cellular networks instead of public WiFi.
- Avoid free charging stations; bring your own charger.
Avoid common security risks
- Never enter sensitive passwords or data on public/shared computers.
- Do not accept USB drives, downloads, or media from unknown sources.
- Avoid posting detailed travel information or locations on social media.
- Do not use personal accounts to store or transmit University data.
If your device is lost or stolen
- Report the loss immediately to IT Services.
- Change your University and personal passwords.
- Notify local authorities.
- Monitor financial and personal accounts for unusual activity.