How do I make a preset for a Xerox printer on a Mac?

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This article will guide you to make a preset for Xerox printers on Mac computers. This is useful when you find yourself using the same printer settings repeatedly. For example, you always want to print in color or black and white or you want your print job to be sent to the left output tray every time or pull a certain kind of a paper from a certain tray.

Before you begin...

  • Ensure you are running macOS Ventura: This article was written for macOS Ventura 13.5.1. The System Settings app and many system print dialogs have changed dramatically from previous versions of macOS. The general flow is the same, but if you are having trouble following these directions, upgrade to the newest version on your Mac. For more information, see How are operating system updates performed on MSU Denver computers?
  • Install the printer ahead of time: Ensure you have installed the printer you want to set a preset for before beginning. For more information, see How do I print on campus? Most Xerox printers will be a "directory printer".
  • Ensure you have the latest drivers installed: There is a bug for Xerox 5.8 print drivers specifically on macOS Ventura where the Xerox features page shows up blank. This can be fixed by installing the latest Xerox 5.13 drivers from Self-Service. Please restart your computer after doing this.


  1. Add the printer to your computer if you have not already (see "Before you begin" above).
  2. Open a program you can print from such as Microsoft Word, Adobe Acrobat, Text Edit etc. In this example we will use a blank Word document.
  3. Click File.
  4. Click Print.

Uploaded Image (Thumbnail)

  1. Ensure you have the correct printer selected in the first drop-down menu.
  2. Click Printer Options.
  3. Click Xerox Features.
    Uploaded Image (Thumbnail)
  4. Here is where you will find all the Xerox-specific features and options. Change them to your liking.Uploaded Image (Thumbnail)
  5. For example, if you wanted your print jobs to always go to the left tray, select Left Tray under Output Destination.Uploaded Image (Thumbnail)
  6. Click OK when you are finished setting options.
  7. Back on the main print dialog, select the drop down menu under Presets.
  8. Select Save Current Settings as Preset.Uploaded Image (Thumbnail)
  9. Give the preset a name and select OK.Uploaded Image (Thumbnail)
  10. Whenever you print something, ensure that the preset is set.Uploaded Image (Thumbnail)


You will have created a preset with your specified settings for a specific printer.

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Article ID: 153977
Wed 8/30/23 12:50 PM
Wed 8/30/23 3:17 PM