What is it?
Use this form to request approval for a global email send or a targeted email list for outreach to students or employees.This process helps ensure messages reach the right audience, through the right channel, at the right time—while aligning with University policy, federal regulations and communication best practices.
Who can request this?
Faculty and staff members who need to communicate with a broad internal audience or desire information on a targeted group of students, faculty and/or staff members.
Requirements
Requests should clearly define the purpose of the message, intended audience, timing and desired outcome.
Messages must align with University Global Email policies and applicable federal regulations – In accordance with CAN SPAM Act requirements, messages promoting optional programs, events or services must include a clear option for recipients to opt out of future emails and ensure the message is relevant to the intended audience.
Advance approval from a Dean, Chair, Vice President or unit head may be required for broad communications.
What to expect
Your request will be reviewed for alignment with the above requirements. You may be asked to revise your request or consider alternative channels.
If approved, University Communications and Marketing will coordinate global email sends. Requests for targeted email lists will require additional information for list creation.